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Charm City Pearls Interest Group

Alpha Kappa Alpha Sorority, Inc.

BYLAWS

 

 

Charm City Pearls

Alpha Kappa Alpha Sorority, Incorporated

Financial Policies & Procedures

TABLE OF CONTENTS                                                                                  

Article I: Name and Authority

Article II: Purpose

Article III: Membership

Membership Eligibility

Qualifications of Membership

Membership Intake Process

Membership Intake Process Sponsorship and Co-sponsorship

Dues, Assessments and Financial Procedures

Rights of Membership

Disciplinary Action

Article IV: Officers

Article V: Duties of Interest Group Officers

Article VI: Meetings

Article VII: Executive Committee

Article VIII: Committees

Article IX: Amendment of Bylaws

Article X: Delegate Representation

Article XI: Hazing Definition and Prohibition

Article XII: Code of Ethics

Article XIII: Parliamentary Authority

Article XIV: Dissolution

ARTICLE I.  NAME AND AUTHORITY

 Section 1. This organization shall be known as Charm City Pearls Interest Group of the Alpha Kappa Alpha Sorority, Incorporated (Inc.).

 Section 2.  The Interest Group is an alumnae membership body subordinate to the Boule of the Alpha Kappa Alpha Sorority, Inc. by whom it was sanctioned and named on June 25, 2012.

 Section 3.  The Interest Group is governed by the Constitution and Bylaws of the Alpha Kappa Alpha Sorority, Inc. and the regulations promulgated by the Boule of Alpha Kappa Alpha Sorority, Inc. and its administrative division known as the Directorate, and the Interest Group Bylaws hereinafter described.

 ARTICLE II.  PURPOSE

The purpose of Alpha Kappa Alpha Sorority is to cultivate and encourage high scholastic and ethical standards, to promote unity and friendship among college women, to study and help alleviate problems concerning girls and women in order to improve their social stature, to maintain a progressive interest in college life, and to be of service to all mankind.

 ARTICLE III.  MEMBERSHIP

 Section 1: Membership Eligibility

Membership in the Interest Group shall be afforded to women who qualify for and secure Boule membership in Alpha Kappa Alpha Sorority, Inc. according to the current Constitution and Bylaws of Alpha Kappa Alpha Sorority, Inc.

 Section 2: Qualifications for Membership

a)     Member in Good Standing 

1)     A member in good standing is one who meets all financial obligations of the Interest Group by having paid all regular dues and assessments, as defined herein below in Article, III Sections 5-9, for the current year of both the Interest Group and the Boule.  Financial members have the privilege of voting on Interest Group business, membership, and for the election of officers.  Financial members have the privilege of serving on committees.  To be eligible to vote at the January Business Meeting, a member must be a financial member by January 1 of the current year.

2)     Transferring or reactivating members, who were not previously financial with a Chapter, will be afforded financial membership status upon receipt of verification of their membership status from the Corporate Office and payment of dues, assessments, and other financial obligations.

 

b)    Active Participating Member

Active participating membership includes, but is not limited to the following activities:

1)     Attendance at Regional and International Conferences

2)     Attendance at meetings set forth by the Regional Director

3)     Regular attendance at monthly Interest Group business meetings in a calendar year

4)     Participation in Interest Group activities, including but not limited to the following:

i.        Committees

ii.        Programs

iii.        Fundraisers

iv.        Sisterly Relations Activities

 

DISLCAIMER:  The following sections regarding membership intake apply upon receiving a chapter charter.

 

Section 3. Membership Intake Process

a)     The chapter shall decide every year by a majority vote of the membership quorum, as defined herein below in Article VI, Section 6, active, present and voting at the March Chapter Meeting, whether to conduct a Graduate Membership Intake Process (MIP). Voting will be by secret ballot and the results will be announced during the March meeting.

b)    The procedures for membership intake shall take place in accordance with the prescribed procedures in the Graduate Membership Intake Process Manual of Alpha Kappa Alpha Sorority, Inc.

Section 4. Membership Intake Process Sponsorship and Co-Sponsorship

a)     A member who meets the requirements as set forth and defined herein above in Article III, Section 2 and who desires to serve as the sponsor or co-sponsor of a prospective candidate is required to have had at least twenty-four (24) consecutive months of active membership in the graduate chapter where the candidate will be initiated immediately preceding application for certification to be a sponsor/co-sponsor.

 b)    In addition to Section 4 as detailed herein above, a member who desires to sponsor or co-sponsor a candidate must also have met the following criteria:

1)     Attended at least 70% or seven (7) of the ten (10) monthly general body regular business meetings in the year immediately preceding application for certification to sponsor or co-sponsor a candidate.

2)     Registered and attended two (2) of the following conferences (Boule, Leadership Seminar, Regional Conference, or Cluster Meeting) in the twelve (12) months immediately preceding application for certification to sponsor or co-sponsor a candidate.

3)     Served as a member on one (1) Standing committee in the twelve (12) months immediately preceding application for certification to sponsor or co-sponsor a candidate, and attended 70% of the committee meetings.

4)     Participated in at least one (1) program activity and one (1) fundraising activity in the twelve (12) months immediately preceding application for certification to sponsor or co-sponsor a candidate.

c)     A member who desires to serve as a sponsor or co-sponsor of a prospective candidate must have personal knowledge of the prospective candidate and may not sponsor more than two (2) candidates at one time during a scheduled Membership Intake Process.

d)    A member who desires to serve as a sponsor or co-sponsor of a prospective candidate and meets all the required criteria as detailed herein above in Sections 2 and 4 must present to the chapter Recording Secretary all documents as defined in the current Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated.

e)     A favorable vote for any prospective candidate shall consist of two-thirds of the votes cast by the members voting on each candidate.

 Dues, Assessments and Financial Procedures

 Section 5.  Boule Dues

The Boule dues of members of the Interest Group shall include the Boule member assessment fee, per capita tax payable to the Alpha Kappa Alpha Corporate Office, the cost of one copy of the current Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws and Manual of Standard Procedure (to be paid for only during the Boule year unless a member presents her own copies of these documents), and an assessment to the Educational Advancement Foundation (EAF).

 Section 6.  Interest Group Dues

a)     Dues of the Interest Group shall be based upon the financial year beginning January 1 to December 31, coincident with the financial year of the Boule, and shall be payable to the Interest Group by January 1 of each calendar year.  Dues and assessments for each member shall be established annually by the Finance Committee, and ratified by the Interest Group.  Dues submitted to the Interest Group after February 1 will be assessed a 10% late fee of the entire amount of dues and unpaid assessments for that calendar year.   Any monies owed to the Interest Group must be paid within sixty (60) calendar days of the debt having been incurred or within sixty (60) calendar days of the  specified due date of such debt.  Failure to pay any monies owed for assessments within sixty (60) calendar days of the debt having been incurred or within sixty (60) calendar days of the specified due date of such debt will prohibit the group from accepting the member’s dues for the upcoming year.  Dues unsatisfied will render the member financially inactive.  Once the member is deemed as financially inactive, she is unable to hold her office within the Interest Group until such time as the member has satisfied her debt with the Interest Group.  If a member holding an office has been deemed financially inactive, and has neglected to satisfy her indebtedness with the Interest Group within thirty (30) days of being deemed financially inactive, she will be permanently relieved of her office and a special election will be held to fill her office.

b)    The Interest Group dues voted on by the Interest Group shall be specifically for the operation of the Interest Group. The Interest Group shall vote on any additional assessments necessary for special purposes such as the hosting of cluster conferences, regional conferences or Boule.  Such additional and/or special assessments shall not be included in the dues after the special activity has been implemented.  All dues and assessments must be paid before a member is considered financial with the Interest Group for the current year or the following year.

Section 7.  Charm City Pearls Scholarship Fund Fee

Each Interest Group Member will be assessed a $10.00 fee in addition to Interest Group dues to support the formation and perpetuity of the Charm City Pearls Scholarship Fund.  The assessed fee must be paid at the time of Interest Group dues payment and are also due by January 1 of each calendar year, but must be submitted under separate cover.

 Section 8.  Assessments Associated with Late Arrival to Meetings

Any member arriving to a Business, Executive Committee and/or Special meeting after the presiding officer has called the meeting to order shall be assessed a $2.00 late fee, which will be contributed to the Charm City Pearls Scholarship Fund.

Section 9.  Reactivation and Reinstatement

Any member who has not been financial for one (1) year or more may reactivate by paying the designated reinstatement fee to the Alpha Kappa Alpha Corporate Office. Payment of the reinstatement fee will be accepted after the previous indebtedness to the former Chapter has been satisfied, and Boule membership status has been achieved.  Current dues and assessments will begin at the time of reactivation.

Section 10.  Auditing

The financial accounts of the Interest Group shall be audited biennially in January of each calendar year by an external Certified Public Accountant.  In addition, there shall be an annual year-end internal audit to be reported at the February Interest Group Business Meeting for the previous calendar year.  An Audit Committee appointed by the President will conduct the annual internal audit.

Rights of Membership

 Section 11.  Members are equal and their rights are equal.  Member rights include, but are not limited to the following:

a)     to attend meetings;

b)    to make motions and speak in debate;

c)     to nominate;

d)    to vote; and

e)     to hold office.

 

Disciplinary Action

 

Section 12.  Penalties and Restoration of Privileges

Penalties and restoration of privileges will be handled as specified in the current Constitution and Bylaws of the Alpha Kappa Alpha Sorority, Incorporated.

 

 

Article IV.  OFFICERS

 

Section 1.  The officers of the Charm City Pearls Interest Group of the Alpha Kappa Alpha Sorority, Incorporated shall be the President, First Vice President (Program Chairman), Second Vice President (Membership Chairman), Recording Secretary, Assistant Recording Secretary, Corresponding Secretary, Treasurer, Financial Secretary, Sergeant at Arms, Hostess, Historian, Ivy Leaf Reporter, Business Manager (appointed), Member-At-Large, Chaplain, and Parliamentarian (appointed).  All officers are members of the Executive Committee, and participation on the Executive Committee is mandatory.

 

a)     Duties and Requirements for the President: It shall be the duty of the President to preside over all meetings of the Interest Group and Executive Committee, exact the due observance of the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated, the Bylaws of the Charm City Pearls Interest Group, adhere to Parliamentary procedures and carry out the functions customarily expected of the chief officer unless such duties are specifically assigned by these Bylaws to another officer. She shall appoint committees and committee chairmen with approval by the Executive Committee.  She shall represent the Interest Group at meetings, conferences and other civic or social affairs.  She shall appoint the Parliamentarian.  She shall appoint the Business Manager.  She shall be an ex-officio member of all committees, except the Nominating Committee.  She shall sign vouchers, if necessary, to approve the distribution of funds appropriated during Interest Group meetings.  She shall monitor the preparation of and sign all year-end financial, program, and standards reports as designated.  The President shall be an automatic delegate to the Boule and all other conferences occurring during her term of office.

 

1)     Requirements:

i.        An active member of the Interest Group.

ii.        Attended at least two (2) of the last three (3) regional conferences immediately prior to being nominated for office.

iii.        Attended at least one (1) Boule in the three (3) years immediately prior to being nominated for office.

iv.        Attended at least one (1) Leadership Seminar in the three (3) years immediately prior to being nominated for office.

v.        Regular attendance at the general body business meetings of the Interest Group.

vi.        Participated in the program and fundraising activities of the Interest Group by having attended at least 50% of the activities officially adopted as part of the Interest Group program calendar.

vii.        For participation in regional or international events, she will not be penalized for not being able to attend Interest Group Meetings, program activities or fundraising activities.

 

2)     Other Requirements:

i.        Exemplify leadership Qualities as outlined in So Now You’re Elected.

ii.        Knowledge of the fundamentals of parliamentary procedure with special attention to how to handle motions.

iii.        Acquaintance and enforcement of the Alpha Kappa Alpha Constitution and Bylaws, Manual of Standard Procedure and Robert’s Rules of Order, Newly Revised.

 

b)    Eligibility Requirements for All Other Interest Group Officers Unless Otherwise Indicated

1)     An active member of the Interest Group as defined in Article III, Section 2 herein above, prior to being nominated for office.

2)     Regular attendance at the general body business meetings of the Interest Group.

3)     Participated in the program and fundraising activities of the Interest Group by attending at least 50% of the activities officially adopted as part of the Interest Group calendar.

4)     Attended at least one regional or cluster conference in the two (2) years immediately prior to being nominated for office.

5)     Attended at least one Boule or a Leadership Seminar in the three (3) years immediately prior to being nominated for office.

6)     Familiar with the Alpha Kappa Alpha Constitution and Bylaws, Manual of Standard Procedure, and the Interest Group Bylaws.

7)     Knowledge of the Sorority and its philosophy, history and procedures.

 

Duties and Requirements for All Other Officers

 

c)     First Vice President (Program): It shall be the duty of the First Vice President to assist the President in the performance of her duties and to preside during the absence of the President. She shall represent the President, on request, at meetings, conferences and other civic or social affairs.  She shall notify committee chairmen of responsibilities relating to International Programs. She shall study the Interest Group Bylaws; the Alpha Kappa Alpha Sorority, Incorporated documents; and Robert’s Rules of Order, Newly Revised, in order to be familiar with parliamentary procedures and to be an able successor to the President should the need arise.  She shall oversee and facilitate all Interest Group programming.  She shall automatically become President upon the death or the resignation of the President.  She shall be a member of the Executive and Finance Committees and chairperson of the Program Committee.

 

            Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, prior to being nominated for office.

2)     Serving as a member on the Finance and Program Committees immediately prior to being nominated for office.

 

d)    Second Vice President (Membership): It shall be the duty of the Second Vice President to oversee and chair the Membership Committee.  She shall create and implement a plan for maintaining and increasing the Interest Group membership.  She shall organize membership outreach activities and she shall assist the President and the First Vice President in the performance of their duties.

            Requirements:

1)     An active member of the Interest Group as defined in Article III, Section 2 herein above immediately prior to being nominated for office.

2)     Serving as a member of the Membership Committee immediately prior to being nominated for office.

 

e)     Recording Secretary (Keeper of Records): It shall be the duty of the Recording Secretary to maintain accurate records of all Interest Group proceedings.   She shall maintain an alphabetical roster of all active members.   She shall call roll upon request.   She shall read the minutes or provide copies to the Interest Group members.  She shall stand when reading minutes, reporting committee recommendations and when counting standing votes.  She shall record business accomplished at each meeting. She shall maintain the minutes and all written committee reports that are submitted.  At the end of the year, both minutes and the reports should be bound by a printing company, etc. for storage in the Interest Group files or its archives.   She shall assist the President in agenda preparation.  She shall assist the President in establishing the presence of a quorum, as defined herein below in Article VI, Section 6.

 

Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for.

2)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office as it relates to subsequent terms if necessary.

3)     Ability to record accurately (proceedings should be written exactly as they occurred).

4)     Ability to record rapidly (speed in recording is conducive to accurate text).

5)     Ability to record neatly (minutes are a part of the official and permanent records of the Interest Group and should be neatly arranged).

 

 

f)     Assistant Recording Secretary (Assistant Secretary): It shall be the duty of the Assistant Recording Secretary to function in the absence of the Recording Secretary.  She shall assist the Recording Secretary in the performance of her duties.  She shall serve as a member of the Executive Committee.  She shall maintain the Interest Group roster and maintain leadership credentials records.  She is responsible for keeping a record of meeting attendance, via the Sergeant at Arms, and attendance at conferences for members of the Interest Group. She shall maintain committee membership rosters.

 

            Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office as it relates to subsequent terms if necessary.

3)     Ability to record accurately (proceedings should be written exactly as they occurred).

4)     Ability to record rapidly (speed in recording is conducive to accurate text).

5)     Ability to record neatly (minutes are a part of the official and permanent records of the Interest Group and should be neatly arranged).

 

g)    Treasurer: It shall be the duty of the Treasurer to follow established guidelines as detailed in the Fiscal Fitness: Guide to Chapter Financial Procedures. She shall serve as the guardian of all funds belonging to the Interest Group including operating, fundraising, non-fundraising, scholarship and special funds.  She shall receive operating, fundraising, non-fundraising, scholarship and special monies from the Financial Secretary, who has provided a detailed indication of the source of the funds.  She shall keep an orderly record of operating, fundraising, non-fundraising, scholarship and special income and expenditures.  She shall maintain an Operating Cash Disbursement Journal of the Interest Group inclusive of details related specifically to operating, fundraising, non-fundraising, scholarship and special funds.  She shall make deposits of all operating, fundraising, non-fundraising, scholarship and special funds received within 5-7 business days of receipt from the Financial Secretary.  She shall sign vouchers along with the President or other designated officers as such vouchers relate to operating, fundraising, non-fundraising, scholarship and special funds.  She shall maintain the operations, fundraising, and scholarship checkbooks (records should be kept current with deposits, amount of checks, and new balances after each transaction).  She shall sign checks along with the President (or other authorized officer) as such checks are related to operating, fundraising, non-fundraising, scholarship and special funds disbursements.  Upon receipt of properly executed vouchers, she shall pay to members by check, rather than cash or credit, all disbursements related to operating, fundraising, non-fundraising, scholarship and special funds.  She shall reconcile the bank statements monthly, maintaining separate records for operating, fundraising, non-fundraising, scholarship, and special funds.  She shall provide and present a monthly report of all Interest Group income received (sources), expenditures (purpose), and account balances (date of report).  She shall keep separate records and lists associated with operating, fundraising, non-fundraising, scholarship and special funds and/or bank accounts.  She shall prepare an annual operating report that includes all monies received and expended, and the current state of finances belonging to the Interest Group.  She shall prepare and present an annual Interest Group report to include all monies received, expended, and the current state of finances of the Interest Group as related to operating, fundraising, non-fundraising, scholarship and special funds.  She shall prepare the annual operating budget and annual Interest Group budget inclusive of the fundraising budget prepared by the Fundraising Chairman.  She shall secure Interest Group approval for spending non-budget operating monies for an item from the contingency fund.  She shall serve as a member of the Executive Committee. She shall be the chairperson of the Finance Committee.

 

            Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office as it relates to the first election.

2)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Basic bookkeeping skills and/or knowledge of generally acceptable accounting principles.

4)     Knowledge of proper procedures for handling finances and investments.

5)     Ability to establish an orderly method of recording income and expenditures.

6)     Serving as a member on the Finance Committee.

 

h)     Financial Secretary: It shall be the duty of the Financial Secretary to follow established guidelines as detailed in the Fiscal Fitness: Guide to Interest group Financial Procedures.  She shall receive and record all operating, fundraising, non-fundraising, scholarship and special monies for the Interest Group. She shall distribute receipts for income received, and maintain duplicates of all receipts in a Receipt Book for income related to operating, fundraising, non-fundraising, scholarship and special funds.  She shall submit such funds received to the Treasurer within seven (7) days of receipt of funds (with a statement indicating sources of income/funds received).  She shall maintain the Operating Cash Receipts Journal for the Interest Group, as related to operating, fundraising, non-fundraising, scholarship and special funds, recording the income received by source, as shown in the Receipt Book.  She shall maintain current records of operating, fundraising, non-fundraising, scholarship and special funds submitted to the Treasurer.  She shall keep a record of all payments made by each member and bring the records to Interest Group meetings as such payments relate to operating, fundraising, non-fundraising, scholarship, and special funds.  She shall sign vouchers along with the President or other designated officers as such vouchers relate to operating, fundraising, non-fundraising, scholarship and special funds. She shall serve as a member of the Executive Committee and shall serve as the co-chairperson of the Finance Committee.

 

            Requirements:

1)     An active member of the Interest Group as defined in Article III, Section 2 herein above immediately prior to being nominated for office.

2)     An active member of the Interest Group as defined in Article III, Section 2 herein above immediately prior to being nominated for office.

3)     Basic bookkeeping skills and/or knowledge of generally acceptable accounting principles.

4)     Attributes such as honesty, integrity, punctuality and accuracy.

5)     Serving as a member of the Finance Committee.

 

NOTE:

The Bylaws of Alpha Kappa Alpha Sorority require that each Interest Group shall bond its Treasurer and Financial Secretary.  The Manual of Standard Procedure further recommends that bonding includes any other officer(s) who handle(s) money.

 

Financial records of an Interest Group should be audited at least once per year, and a written report of the financial progress and condition shall be provided to the Interest Group. Members of the Audit Committee should never include the current President, Recording Secretary, Assistant Recording Secretary, Treasurer, and/or Financial Secretary, depending upon which officer receives funds for the Interest Group.  It is recommended that an external audit by a non-interest group member(s) be conducted when the Treasurer leaves office or on other occasions as deemed necessary.

 

i)      Business Manager: It shall be the duty of the Business Manager to assist the President, intercede and provide assistance when necessary in making arrangements for activities connected with group projects or social activities, as so requested by the President.  She shall work collaboratively with Committee Chairmen and officers to secure venues and resources for Interest Group events and activities.  She is appointed by the President.

 

            Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being appointed to the office.

2)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being appointed to the office.

3)     Business-like

4)     Accessible

5)     Responsible

6)     Skilled in Management

 

j)      Corresponding Secretary: It shall be the duty of the Corresponding Secretary to maintain a file of all correspondence, answering such as directed by the President and/or action of the Interest Group. She shall read correspondence(s) to the Interest Group, as deemed necessary, in detail or summary.  She shall notify the Executive Committee of regular meetings, and she shall notify Interest Group members of regular and special meetings.  It is also her duty to compile and continuously update the annual Financial Directory and to produce a monthly newsletter for distribution to the Interest Group membership.  She shall be a member of the Executive, Newsletter, Membership and Technology Committees.

 

            Requirements:

1)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     An active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Ability to compose letters, type and duplicate, or have access to a typist and office equipment.

 

k)     Parliamentarian (Appointed by President): It shall be the duty of the Parliamentarian to advise the presiding officer in the interpretation of the Constitution and Bylaws of the Alpha Kappa Alpha Sorority, Incorporated; the Bylaws and Standing Rules of the Interest Group; and Robert’s Rules of Order, Newly Revised, when applicable. She shall sit next to the presiding officer so as to be convenient for consultation in low voice. She shall ensure that no procedural details are overlooked. She shall anticipate parliamentary strategy.  She shall see to it that all parliamentary requirements are observed.  She shall apply Robert’s Rules of Order, Newly Revised for any area not covered. She may be called upon by the presiding officer to explain or interpret points of order, thus educating the membership. She shall serve as chairperson of the Bylaws Committee, and shall be a member of the Executive Committee..

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being appointed to the office.

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being appointed to office.

3)     Competent and experienced in parliamentary procedures.

4)     Attend at least one (1) parliamentary procedure workshop offered by the Alpha Kappa Alpha Sorority, Incorporated within the four (4) years prior to being appointed to office.

5)     Thoroughly familiar with the Alpha Kappa Alpha Constitution and Bylaws, Manual of Standard Procedure, Interest Group bylaws, and Robert’s Rules of Order, Newly Revised.

 

Limitations: The Parliamentarian cannot make rulings. She must advise the presiding officer who will make the rulings. The Parliamentarian cannot offer unsolicited advice unless a serious error is being made. Then, the Parliamentarian unobtrusively calls the mistake to the attention of the presiding officer.

 

l)      Chaplain: It shall be the duty of the Chaplain to provide spiritual guidance for the Interest Group. She shall organize meditations for meetings. She shall recite or lead the mediation, invocation, and inspirational expressions for the Interest Group. She shall provide meditation/invocation/benediction for public meetings and programs.

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Punctual

4)     Sincere

5)     Earnest

6)     Humble

7)     Devout

 

m)   Historian: It shall be the duty of the Historian to keep an accurate historical record of Interest Group activities. She shall prepare a narrative account of activities executed by the Interest Group.  She shall keep a permanent history of the Interest Group.  She shall keep pictures of Interest Group activities and newspaper articles. She shall work cooperatively with the Program Chairman and other committees as deemed necessary.  She shall send Interest Group information to the International Archives Committee.  She shall serve as a member of the Executive Committee and chairperson of the Archives Committee.

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Ability to document and compile the history of the Interest Group.

 

 

n)     Hostess: It shall be the duty of the Hostess to receive and introduce all visiting members at Interest Group meetings, programs and activities.  She shall serve as a member of the Courtesies and Protocol Committee of the Interest Group, and she shall assist the President with the Ivy Beyond the Wall ceremony and arrangements.  She shall serve as a member of the Executive and Membership Committees.

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Pleasant, Congenial, Cordial, and Friendly

4)     Self-Confident and Dependable.

5)     Enjoys meeting and entertaining people.

 

 

  • o)    Sergeant at Arms: It shall be the duty of the Sergeant at Arms to guard the entrance to the place of meetings of the Interest Group, admitting members only after they have provided proper identification and registered.  From this registration, she shall prepare and keep a record of the attendance of the members.   She shall deny entrance to unauthorized persons. She shall assist in maintaining order during meetings, upon request of the President.  She shall serve as a member of the Executive Committee.

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Knows Members.

4)     Punctual

5)     Firm

6)     Knows the Sorority Password and familiar with proper Alpha Kappa Alpha Sorority identification.

 

p)    Member-At-Large: It shall be the duty of the Member-At-Large to serve as a liaison between members of the Interest Group and the Executive Committee.   She shall ensure the members of the Interest Group body have a voice at the table when raising questions or expressing concerns.  She shall serve as a member of the Executive and Membership Committees.

 

            Requirements:

1)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

2)     Active member of the Interest Group, as defined in Article III, Section 2 herein above, immediately prior to being nominated for office.

3)     Knows Members

4)     Accessible

5)     Sincere

6)     Earnest

7)     Non Judgmental

 

q)    Ivy Leaf Reporter: It shall be the duty of the Ivy Leaf Reporter to provide information about activities related to and executed by the Interest Group in the most acceptable form and with the highest quality appearance for editorial and other media use.  She shall recognize activities and information about the Interest Group and/or members that are news worthy.  She shall compile and submit news releases to all news media; attend all key committee meetings to gather information for publicizing activities, cover all major activities of the Interest Group, and arrange for photographs of major events of the Interest Group.  She shall conduct an annual public relations workshop to get the entire Interest Group involved in the public relations of the Interest Group.  She shall serve as chairman of the Public Relations Committee and serve on the Archives/History Committee.  She shall follow guidelines for Ivy Leaf Reporters as outlined in the Ivy Leaf magazine.

 

            Requirements:

1)     Ability to compile, type and edit news releases.

2)     Ability to develop rapport with the media.

 

DISCLAIMER: A leadership team will be identified by the Interest Group to facilitate and support reformation and operations of the Interest Group. Those serving will do so during the life of the Interest Group status. Once a Chapter Charter has been granted, the election process and terms of office will become effective.

 

Section 2.  Election of Officers

All officers provided for in Article IV, Section 1 of these Bylaws, with the exception of the Parliamentarian, shall be elected by ballot in November and installed at the regular meeting in December.  The President shall appoint the Parliamentarian and the Business Manager.

 

Section 3.  Terms of Office

a)     Officer terms shall be for a period of two (2) years.  The term of office shall begin January 1 of the calendar year following election.  A member may serve only two (2) consecutive terms in any one office.  A member shall not remain in any given office more than four (4) consecutive years except when filling an unexpired term of office or unless the number of financial members dictates otherwise.

 

b)    A member shall not hold two (2) elected positions at the same time unless the number of financial members dictates otherwise.  If a member decides to run for an office while currently holding an office and wins election or is appointed to another office, she shall immediately resign from one (1) of the positions.

 

Section 4.  Resignation of Office

a)     Office of President: An unexpired term of the office of President will be filled by the First Vice President.  If the office of President is not filled during an election, the current officer shall remain in office until the position is filled.  However, this shall not exceed one (1) term of two (2) years.

 

b)    Other Offices: Other unexpired terms of more than three (3) months shall be filled by Special Election.  A member chosen in a Special Election will not be precluded from serving the full-prescribed term for that office.  Written notice of the election shall be sent to the membership at least fifteen (15) days prior to the Special Election.  However, if the office remains vacant after the Special Election is held, the President shall appoint the officer, subject to the approval of the Executive Committee.

 

Section 5.  Nominations and Elections

a)     Nominating Committee

1)     The Nominating Committee shall announce no later than the September meeting the vacancies that are to be filled and request written nominations for each office to be filled.  A member may submit nominations for as many offices as she wishes. The deadline for the receipt of nominations should be no later than September 15 of each year.

2)     The Nominating Committee shall verify the eligibility of the nominees from the information gathered on the nomination form, with the Financial Secretary, Assistant Recording Secretary, and the Parliamentarian, and in accordance with the Interest Group bylaws.  Consent of the nominee to be nominated is required.

3)     The Nominating Committee shall meet before the October meeting to discuss the nominations as presented and shall determine nominees that qualify for each position, leaving blank those positions for which no nominations were received.

4)     The Nominating Committee shall report the decisions of the committee at the October meeting.

5)     Following the presentations of the report and acceptance of nominations from the floor (to be facilitated by the President), the committee shall verify the eligibility of the new nominees, add the new nominations to the report and submit the written report to the Recording Secretary for the Interest Group record.

 

b)    The Recording Secretary shall prepare the official ballot for the election of officers and Nominating Committee, which will be held in November of each year.  The President and the Nominating Committee shall receive the official ballot from the Recording Secretary, and the Nominating Committee will distribute the ballot to each financial member at the November business meeting.  All ballots are to be returned to the Tellers Committee immediately after the votes have been cast.

 

c)     A Tellers Committee, appointed by the President, shall conduct the election process and report the results to the Interest Group.  The Tellers Committee will read the results of the tally to the Interest Group and the President will declare the election.  A majority of votes cast shall elect.

 

d)    At the conclusion of each election, the Tellers Committee shall forward all ballots cast to the Recording Secretary and the Recording Secretary shall maintain all ballots cast for that term with Interest Group records.

 

Section 6.  One-half of the Interest Group officers shall be elected at each annual election.  This system shall be according to the following:

a)     Odd Year: President, Second Vice President, Recording Secretary, Financial Secretary, Hostess, Historian, Chaplain,

 

b)    Even Year: First Vice President, Treasurer, Assistant Recording Secretary, Corresponding Secretary, Ivy Leaf Reporter, Sergeant at Arms, Member-At-Large

Section 7.  Unexpired Term

In case of the unexpired term of the President, the First Vice President shall fill the vacancy.  In case of the unexpired term of the First Vice President who filled the unexpired term of the President, the vacancy shall be filled via special election.  In case of the unexpired term of any other officer the vacancy shall be filled through appointment made by the President subject to the approval of the Executive Committee.

 

Section 8.  Vacancies After an Election

For offices that remain vacant after an election is held, the officer currently holding the office is to remain in office.  However, this shall not exceed one (1) term or two (2) years unless the number of financial members dictates otherwise.  If the officer declines to remain in office, the President, subject to the approval of the Executive Committee, shall appoint a new officer.  If the vacant office is for President, the First Vice President shall assume the position. 

 

Section 9. Election of Delegates and Alternates to Conferences

a)     One-half of the delegates shall be officers including the President, the First Vice President, and the Second Vice President.  The remaining half shall be nominated and elected from the active participating members in good standing as defined herein above in Article III, Sections 2 and 3 from the general membership who qualify and receive the highest number of votes.

 

b)    Alternates shall be selected from the remaining members nominated, beginning with the nominated member receiving the highest number of votes following the selection of delegates.

 

c)     The election of delegates and alternates shall be held by ballot at least four (4) business meetings prior to the date on which the conference where the delegate should represent the vote of the Interest Group is scheduled to convene.

 

d)    Delegates and Alternates to all conferences must be members in good standing and active participating members of the Interest Group.

Article V: DUTIES OF INTEREST GROUP OFFICERS

 

Section 1. It shall be the duty of each officer to deliver to her successor all files, supplies and other materials in her possession within thirty (30) days after the election of the new officers.  She shall present written standard operating procedures to the incoming officer.

 

Section 2. The President, with the approval of the Executive Committee and the membership may appoint one or more members to assist any or each of the officers in the performance of her duties should these duties prove to be excessive.

 

Section 3. Any officer failing to carry out her duties may be removed from office by recommendation from the Executive Committee, and approval by the majority of the members of the Interest Group present at the next business meeting for which due notice has been given.

Article VI.  MEETINGS

 

Section 1. Regular Meetings

Regular meetings of the Interest Group shall be held monthly, January to December (excluding July and August) on the second Saturday of the month, unless otherwise ordered by the Interest Group.

 

Section 2.  Special Meetings

Special meetings of the Interest Group shall be held as follows:  (a) at the call of the President upon her own initiative; and (b) at the call of the President upon her receipt of a written petition signed by one-fourth of the financial membership.

 

Section 3.  Transitional Meetings

Transitional meetings for outgoing and newly elected officers and existing committees shall be held by the end of November.

 

Section 4.  Meeting Notifications

Members shall be notified of the meetings by e-mail and/or telephone.

 

Section 5.  Late Arrival

Any member arriving to a Business, Executive Committee and/or Special meeting after the presiding officer has called the meeting to order shall be assessed a late fee as defined in Article III. Section 8.

 

Section 6.  Quorum

For any meeting, a quorum shall consist of two-thirds of the financial members of the Interest Group.  Wait time for a quorum: the membership shall wait for twenty (20) minutes after the start time of the scheduled meeting, at which time the official meeting shall be re-scheduled and no action items voted upon.  If a quorum is not established, the President reserves the right to call a “roundtable” to discuss pertinent information with those present.  However, no items can be brought to a vote until a quorum is established.

Article VII.  EXECUTIVE COMMITTEE

Executive Committee meetings shall be held monthly throughout the year subject to the authority granted in Article I, Section 3.  Any member of the Executive Committee who is absent from three (3) consecutive Executive Committee meetings without prior approval of the President may be removed from office by a majority vote of the members present at the next meeting, provided said member has been given thirty (30) days written notice.

 

Section 1.  Composition

The Executive Committee of the Charm City Pearls Interest Group shall consist of all Officers and Committee Chairs of all standing committees. The retiring President shall serve as a member of the Executive Committee for one (1) two (2) year term following the close of her tenure.  Any member of the Interest Group may attend the Executive Committee meeting, but only Executive Committee members may vote.

 

Section 2.  Powers

The Executive Committee shall hear and act upon all appeals brought before it by the Committee Chairs, and shall hear summaries of all pending reports from the Committee Chairs.  It shall take care of Interest Group business when the Interest Group does not meet.  It shall be subject to the orders of the Interest Group and none of its actions shall conflict with the actions of the Interest Group.

 

Section 3.  Meetings

The Executive Committee shall meet monthly, with the exception of July and August, unless otherwise agreed upon by a majority of the Committee.  The President and/or Presiding Officer may call special meetings.  Members shall be notified of the meetings by e-mail and/or telephone.

 

 

Article VIII.  COMMITTEES

 

Section 1.  Standing Committees

The Standing Committees of the Interest Group shall be the Archives, Audit, Awards, Bylaws, Connections, Courtesies and Protocol, Finance, Fundraising, Investments, Leadership, Membership, Newsletter, Nominating, Program, Public Relations, Retreat, Scholarship, Standards and Technology.  The committees shall be subject to such rules and regulations as developed and approved by the Executive Committee, with ratification by the Interest Group membership.

a)     Archives: The Archives Committee shall be responsible for preparing and maintaining the written history of the Interest Group.  The Committee shall collect, organize, maintain, and exhibit memorabilia pertinent to the Interest Group.  The Committee shall be responsible for carrying out such duties as outlined in the Membership Manual of the Alpha Kappa Alpha Sorority, Incorporated.  The Committee shall be responsible for the Archives and Anniversaries special projects.  The Historian shall chair the Committee.

 

b)    Audit: The Audit Committee shall be responsible for conducting an annual internal audit of the accounts of the Financial Secretary and the Treasurer. The President shall appoint members. The results of this internal audit shall be presented in a typewritten report at the First Interest Group Business Meeting after the audit.  The Committee shall assess financial procedures and controls.

 

c)     Awards: The Awards Committee shall be responsible for identifying various awards that the Interest group may enter, either on the International, or Regional level.  The Committee shall be responsible for gathering and submitting the proper documentation to the respective Awards Committee for consideration.  The chairman is appointed in accordance with Article IV, Section 2.

 

d)    Bylaws: The Bylaws Committee shall propose needed changes in the Interest Group Bylaws. The Committee shall carefully examine all proposed amendments from members and other approved sources, and prepare them for dissemination.  The Committee shall review and examine all proposed changes to the Constitution and Bylaws of the Alpha Kappa Alpha Sorority, Incorporated and make recommendations to the Executive Committee and the Interest Group.  The Committee shall formulate proposed changes to the Constitution and Bylaws of the Alpha Kappa Alpha Sorority, Incorporated to be submitted on behalf of the Interest Group to the International Constitution Committee and the Regional Constitution Committee for consideration. The Parliamentarian shall chair the Committee.  The Assistant Recording Secretary shall serve as Recording Secretary.  The Committee shall meet whenever necessary.

 

e)     Connection: The Connection Committee shall identify and study national and international issues that impact the quality of life for both members of the Alpha Kappa Alpha Sorority, Incorporated and the community. The Committee shall design strategies to mobilize the group for action.  The chairman is appointed in accordance with Article IV, Section 1.

 

f)     Courtesies and Protocol: The Courtesies and Protocol Committee shall develop and implement plans to provide appropriate remembrances for special occasions (i.e., marriages, births, promotions, retirements, illnesses, and deaths) of the Interest Group members.  The Committee shall create the repast schedule for monthly Interest Group Business meetings.  The Courtesies and Protocol Committee shall provide guidelines, which pertain to the appropriate amenities that should be extended to international, regional, and local officers and members and guests.  The Committee shall secure the arrangements necessary for social activities of the Interest Group.  The chairman is appointed in accordance with Article IV, Section 1.

 

g)    Finance: The Finance Committee shall prepare and supervise operation of the Annual Budget of the Interest Group.  The Committee shall review all requests for funds not provided for in the budget, and make recommendations to the Executive Committee and Interest Group. The Committee shall be responsible for reviewing all proposed investment programs.  With regard to issuing vouchers, the Committee shall institute financial procedures to collect outstanding monies due for payment to the Interest Group.  The Committee shall be chaired by the Treasurer and co-chaired by the Financial Secretary.

 

h)     Fundraising: The Fundraising Committee shall develop and implement plans to raise funds for scholarships, special projects, and community activities.   The Committee shall be involved in the preparation of grant proposals.  The chairman is appointed in accordance with Article IV, Section 1.

 

i)      Investments: The Investment Committee shall originate and administer a program of investment policies and provide strategic recommendations to the Interest Group. The Treasurer shall be a member of this Committee.  The chairman is appointed in accordance with Article IV, Section 1.

 

j)      Leadership: The Leadership Committee shall be responsible for scheduling, planning, and conducting quarterly leadership workshops.  The Committee shall be responsible for ensuring that each officer has the required certification to run for office.  The Committee shall work closely with the Nominating Committee to identify potential leaders in the Interest Group.  The chairman is appointed in accordance with Article IV, Section 1.

 

k)     Membership: The Membership Committee shall develop and implement plans for initiation, reactivation, and retention of members.  The Committee shall sponsor at least 2 sisterly relations activities each year.  The Second Vice President shall chairman the Committee.

 

l)      Newsletter and Website: The Newsletter and Website Committee shall prepare and distribute an Interest Group newsletter.  The Committee shall distribute at least one (1) newsletter per month displaying highlights of Interest Group activity.  This Committee shall also manage the maintenance, content updates, and system improvements required for the website to ensure maximum usage.  The chairman is appointed in accordance with Article IV, Section 1.

 

m)   Nominating: The Nominating Committee shall be responsible for maintaining a database to record and track relevant interest group member data to include: length of membership (Sorority and Interest Group), Committee Chairmanship, Committee membership, and attendance at Boules and Regional Conferences.  The Nominating Committee shall meet in October to draw up the slate for the Interest Group officers to be elected in November.  The Committee shall make its report to the body and accept any nominations from the floor prior to the election.  This Committee shall be responsible for certifying the eligibility of all nominees, including nominations from the floor.  The chairman is appointed in accordance with Article IV, Section 1.

 

n)     Program: The Program Committee shall plan and implement the International Program Targets and other Interest Group community service projects.  The Committee shall develop the Annual Program Calendar of events.  The First Vice President shall chair the Committee.

 

  • o)    Public Relations: The Public Relations Committee shall communicate the ideas of Alpha Kappa Alpha Sorority, Incorporated and its policies and activities as those policies affect the public image of the Interest Group.  The Ivy Leaf Reporter shall chair the Public Relations Committee.  Committee members shall include the Corresponding Secretary, the Archivist and two (2) other members of the Interest Group.

 

p)    Retreat: The Retreat Committee shall plan and organize an off-site retreat at least bi-annually.  The retreat shall include Leadership Development Training, Interest Group Goal Setting, and Sisterly Relations.  The chairman is appointed in accordance with Article IV, Section 1.

 

q)    Scholarship: The Scholarship Committee shall be responsible for developing and implementing plans for awarding annual scholarships.  The Committee shall make recommendations regarding special projects.  The chairman is appointed in accordance with Article IV, Section 1.

 

r)      Standards: The Standards Committee shall conduct an internal Interest Group evaluation of the overall Interest Group program activities and chapter operation effectiveness according to the guidelines of the Alpha Kappa Alpha Sorority, Incorporated.  The Committee shall present recommendations to the Executive Committee resulting from the internal evaluation.  The Committee shall also plan and implement the Annual Officers’ Committee Workshop, prior to the January Business Meeting of the Interest Group.  The chairman is appointed in accordance with Article IV, Section 1.

 

s)     Technology: The Technology Committee shall address technological issues of the Interest Group and Alpha Kappa Alpha Sorority, Incorporated.  The Committee shall provide strategic direction on the effective utilization of technology to increase Interest Group communication.  The Committee shall also establish and maintain an active website in accordance with the guidelines set by the International Technology Committee of Alpha Kappa Alpha Sorority, Incorporated.  The Committee shall work with the Business Manager to ensure proper placement and readiness of telecommunication equipment as needed. Members of this Committee shall be at least one member of the Finance Committee and the Corresponding Secretary.  The chairman is appointed in accordance with Article IV, Section 1.

 

Section 2.  Special and Ad Hoc Committees

The President shall create committees as needed to facilitate the purpose and objectives of the Interest Group.

 

Section 3.  Ex-officio Membership

The President and First Vice President shall serve as ex-officio members of all standing committees, with the exception of the Nominating Committee. In addition, the President shall not be a member of the Audit Committee.


Article IX.  AMENDMENT OF THE BYLAWS

 

Section 1.  Who Can Amend

Any committee or Soror wishing to amend or revise the Interest Group Bylaws shall forward the proposed amendment to the Bylaws Committee Chair at least two (2) weeks in advance of the upcoming Executive Committee Meeting.

 

Section 2.  Procedures for Amending

a)     When to Amend

The Interest Group Bylaws may be amended at any regular Business Meeting by two-thirds vote of members present and voting, provided the proposed change has been submitted to the membership at the previous regular Business Meeting.

 

b)    How to Amend

Proposed amendments shall be submitted in writing to the Bylaws Committee Chair with the date; name of the submitter, officer or committee; the article; section; page number of the current wording; the proposed revision; and the rationale for the revision.  The Bylaws Committee Chair shall follow the following process to present proposed revisions for adoption:

1)     Step 1: Submission to Executive Committee by Bylaws chairman following review by the Bylaws committee

2)     Step 2: Presentation to membership thirty (30) days prior to business meeting (1st reading)

3)     Step 3: Recommendation for revision within two (2) weeks or fourteen (14) days following the 1st reading

4)     Step 4: Revisions from the general body reviewed at the next Executive Committee meeting and presented at the next business meeting (2nd reading)

5)     Step 5: Voting on the final draft will occur at the 3rd consecutive meeting.

 

Section 3.  Ratification of Amendments

Amendments to the Interest Group Bylaws shall take effect immediately following adjournment of the Business Meeting at which they are adopted.

 

Article X. DELEGATE REPRESENTATION

 

Section 1.  President

The President shall be the official representative of the Charm City Pearls Interest Group at all functions of Alpha Kappa Alpha Sorority, Incorporated.

 

Section 2.  Delegates to the Boule and Sorority Conferences 

The President, First Vice President, and Second Vice President shall serve as Delegates to the Boule and the Regional Conference.  The registration expense of the President shall be paid in full, according to the amount provided for in the budget, for these meetings (Boule, Regional Conference, Leadership Conference, and Cluster Conference).  Expenses for the First Vice President and Second Vice President shall be paid according to allowances made in the budget for attendance at these meetings (Boule, Regional Conference, Leadership Conference, and Cluster Conference).  When the budget permits, registration fees for additional Delegates to the Boule and the Regional Conference shall be provided.  If the President, First Vice President, or Second Vice President cannot attend one of the conferences, the President may appoint a delegate(s) to attend the specific conference.

 Article XI.  HAZING DEFINITION AND PROHIBITION

 

Hazing is strictly prohibited and will not be tolerated in any form by the Alpha Kappa Alpha Sorority, Incorporated. Alpha Kappa Alpha Sorority, Incorporated defines hazing as an act or series of acts which includes, but is not limited to physical acts such as hitting, striking, laying hands upon or threatening to do bodily harm to any individual(s) while acting in ones capacity as a member of Alpha Kappa Alpha Sorority, Incorporated, behavior which is directed against any individual(s) for the purpose of causing shame, abuse, insult, humiliation, intimidation or disgrace, and a variety of prohibited practices, including, but not limited to, underground hazing, financial hazing, pre-pledging, or post-initiation pledging.

 

 

Article XII.  CODE OF ETHICS

In order to honor its Founders, Alpha Kappa Alpha Sorority, Incorporated will do the following: maintain a standard that allows its members to serve as role models for young women and girls in the global community and preserve membership as a desirable and honorable affiliation and protect Alpha Kappa Alpha Sorority, Incorporated from harassment, ridicule, scandal or legal liability. The Interest Group will voluntarily agree to observe all rules as outlined in the current Manual of Standard Procedure of the Alpha Kappa Alpha Sorority, Incorporated.

 In matters not provided for in these Bylaws or the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated, the most current edition of Robert’s Rules of Order, Newly Revised shall govern the Interest Group.

Article XIII.  PARLIAMENTARY AUTHORITY

 

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the Interest Group in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated, these Bylaws and any special rules of order adopted by this Interest Group.  The governing documents will be used in this order:

  1. National Constitution and Bylaws
  2. Manual of Standard Procedure
  3. Interest Group Bylaws
  4. The rules contained in the most current edition of Robert’s Rules of Order, Newly Revised


Article XIV.  DISSOLUTION

Upon dissolution of the Interest Group, its assets shall be distributed for one (1) or more exempt purposes within the meaning of SEC 501(c)(7) of the Internal Revenue Code or corresponding section of any future federal tax code, or for one (1) or more exempt purposes within the meaning of SEC 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.